How to Block Self-Service Purchase for Power Platform, Project and Visio Products Using PowerShell

Self-service purchase capability arrives automatically and enabled by default. Due to this, individuals within the organization can buy subscriptions directly without contacting their IT department. Self-service purchasers are responsible for their own billing information, subscriptions, and license management.

In some cases, this change might be useful since the end-user doesn’t need to wait weeks/months to get approval/license from the IT department.

Through Self-service purchase, IT administrators lose their control over who could purchase and install Office 365. This also creates challenges in controlling data sprawling, compliance, and protection issues. Since Self-service purchase encourages Shadow IT, IT administrators are not gratified due to this change.

Microsoft is providing the setting to toggle self-service purchase before it rolls out, as most Admins would want to disable it 😉. So, it’s good to disable the self-service purchase capabilities now, if you decide to turn off this setting for your organization.

In addition to the self-service purchase capability, there are several features that many admins wish to disable to align with their organization’s needs. Here are the such top 5 Microsoft 365 features every admin wants to disable. take a moment to review your tenant settings, and if you haven’t disabled these features yet, now may be the time to do so.

Currently, there is no user interface solution to disable Self-service purchase in Office 365. You need to use PowerShell to block Self-service purchase.

Microsoft has created a PowerShell module ‘MSCommerce‘ particularly for this. At present, we need to disable self-service purchases for each power product separately. Microsoft is yet to release a global switch to turn off.

If Microsoft releases any new power product in future, then we might need to disable the self-service purchase capability!

The MSCommerce PowerShell module has the following capabilities currently.

• View the Self-service purchase status for your tenant.
• View the list of power products along with its self-service purchase status.
• Modify the self-service purchase option for each power products.

Microsoft recommends using the PowerShell module in a Windows 10 device.

Install-Module -Name MSCommerce
Import-Module -Name MSCommerce
Connect-MSCommerce

Note: To execute the cmdlet you need to be either Global or Billing admin.

1. Verify Self-service Purchase Status:

Get-MSCommercePolicy -PolicyId AllowSelfServicePurchase

2. View the list of Power Products and its Self-service Purchase Status:

Get-MSCommerceProductPolicies -PolicyId AllowSelfServicePurchase

3. Turn off Self-Service Purchase of Individual Products via PowerShell:

If you want to disable the self-service purchase for individual products, you need to execute the cmdlet for each product.

To disable self-service purchase for Power Apps

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0KP0P -Enabled $False

To disable self-service purchase for Power Automate

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0KP0N -Enabled $False

To disable self-service purchase for Power BI

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0L3PB -Enabled $False

To disable self-service purchase for Project Plan 1

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0KXND -Enabled $False

To disable self-service purchase for Project Plan 3

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0KXNC -Enabled $False

To disable self-service purchase for Visio Plan 1

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0KXN9 -Enabled $False

To disable self-service purchase for Teams Premium

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0RM8K -Enabled $False

To disable self-service purchase for Microsoft ClipChamp

Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId CFQ7TTC0N8SS -Enabled $False

If all you wanted to disable the self-service purchase option for all power platform, project and visio products (currently available), then just run the code below.

Install-Module -Name MSCommerce #once you install you should remove this line
Import-Module -Name MSCommerce
Connect-MSCommerce #sign-in with your global or billing administrator account when prompted
Get-MSCommerceProductPolicies -PolicyId AllowSelfServicePurchase | Where { $_.PolicyValue -eq “Enabled”} | forEach {
Update-MSCommerceProductPolicy -PolicyId AllowSelfServicePurchase -ProductId $_.ProductID -Enabled $false }

More information about MSCommerce PowerShell module can be found here.

Error:

HandleError : Failed to retrieve policy with PolicyId ‘AllowSelfServicePurchase’, ErrorMessage – The underlying connection was closed: An unexpected error occurred on a send.

Solution:

This error is due to an older version of Transport Layer Security (TLS). Please use TLS 1.2 or greater.
Upgrade to TLS 1.2: https://docs.microsoft.com/configmgr/core/plan-design/security/enable-tls-1-2

A new portal called “Self-service trials and purchases” will soon be available in the Microsoft 365 admin center to manage self-services. Starting mid-September 2024, admins can be able to block self-service purchases using M365 admin center itself!

Admins can easily track users starting self-service trials by checking the notification icon in the top-right corner of the Admin Center header.

Clipchamp is the video editor from Microsoft and users can self purchase them directly.

Microsoft made announcement on self-service trial capability for Microsoft Teams Premium for commercial customers from September 2023 end.

Beginning on January 26, 2022, customers, and individuals without global or billing admin rights can sign up for Microsoft Project or Microsoft Visio 30-day trials before directly purchasing subscriptions or engaging their IT procurement team.

Microsoft has announced Self-service purchase capabilities for Microsoft Project (Project Plan 1 and Project Plan 3) and Visio products (Visio Plan 1 and Visio Plan 2).

This feature will be available from Sep 15, 2020.

Microsoft is planning to launch this feature from July 2020. With this feature, admin can take control of self-service subscription bought by users in their organization. This is useful when a user leaves the organization.

This feature will allow admins to

• Cancel the subscription
• Move users from the subscription to another subscription while canceling the original subscription

When the admin cancels the subscription, users with licenses will lose access to the specific product. The purchaser will still have access to the Microsoft 365 admin center and responsible for the remaining balance in the current billing period.

Microsoft is planning to introduce a new feature called ‘Self service purchase user request workflow’ from June 2020. Once the feature is rolled out, blocked users will be able to submit a request to be unblocked. So, they can proceed with self-service purchasing. Admin can manage this request queue from the Admin center. i.e., admin can approve or reject the request.

As early mentioned, you can disable self- service purchases using the given script. Microsoft is expanding self-service purchase access, so stay vigilant and ensure your organization’s security by blocking access promptly! Suppose, automatic license assignment is your only choice, go with auto-claim policies in Microsoft 365, which ensures optimal license usage.